Administrative Assistant II- job post- Superior Court of Orange County

$62,732.80 – $77,521.60

Defined Benefit Retirement Plan (2.50% at 67 formula)

Choice of five medical plans

Health Reimbursement Arrangement (HRA)

Vacation and sick leave packages

14 paid holidays per year

Educational & professional reimbursement

Optional deferred compensation program (457 plan)

This position is eligible for a combination of telework and on-site work assignments. Some assignments may be limited or not available. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs.

Telework is at the sole discretion of the Court and may be rescinded with 48 hours’ notice, based on needs of the Orange County Superior Court.

The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $250 million. The Court’s Judges, Commissioners and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.

To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.

Under general direction, the Administrative Assistant II performs a variety of moderately difficult and responsible administrative duties, including secretarial and office services for one or more court managers or court executives. The incumbent coordinates and manages busy calendars, while coordinating meetings and produces meeting minutes. The incumbent gathers and compiles statistical reports and performs a range of tasks from clerical support to complex and highly responsible administrative work; and performs other work as assigned.

The Administrative Assistant II functions with a high level of integrity, professionalism, and confidentiality in addition to a broad knowledge court practices and policies. The assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding, and applying detailed information and procedures requiring a high degree of accuracy and handling routine to non-routine questions, issues, complaints, and problems based on knowledge gained through experience.

The following examples are intended to describe the general nature and level of work performed by personnel assigned to this classification. Any one position in this classification may not perform all the duties listed below, nor are the duties described intended to be an exhaustive list of all duties, responsibilities and skills required of personnel assigned to that position.

1. Performs secretarial and administrative duties, which includes maintaining complex calendars, scheduling meetings, and conferences, making travel arrangements and etc. for executive and/or court managers.

2. Prepares, types, and proofreads a variety of documents (e.g., memorandums, reports, spreadsheets, charts) from instruction, drafts, dictation, or transcripts.

3. Performs clerical duties such as assembling reports and documents, and processing mail; reviews mail, prioritizes items, and refers items to appropriate staff or official for appropriate action.

4. Proficiently operates a computer and a variety of other office equipment and demonstrates proficiency to use a variety of required software.

5. Coordinates, schedules, and attends meetings; prepares meeting agendas; takes and prepares meeting minutes; identifies and follows up on action items from meeting.

6. Answers incoming calls, personally assisting callers where possible, directs callers and visitors; takes and deliver messages.

7. May be assigned special project responsibility requiring independent judgment, analysis, or organizational awareness.

8. Reviews meeting agendas, memos, and correspondence and identifies necessary action items.

9. Handles sensitive confidential information appropriately including proxy to e-mail.

High school diploma or GED equivalent.

Three (3) years of full-time (or equivalent) years of secretarial or four (4) of full-time (or equivalent) years of general office experience that demonstrates possession of the knowledge and abilities at the required level of skill and judgment.

Twelve (12) units of college level secretarial or business education may substitute for six (6) months of experience. Twenty-four (24) units of college level secretarial or business education may substitute for one (1) year of experience. Note: To receive substitution credit, a copy of your college official transcripts must be included with your application.

One (1) or more years of direct secretarial experience supporting executives, managers or directors is highly desirable.

Experience taking official minutes at meetings.

Ability to multi-task and perform in a fast-paced environment.

Strong written and oral communication.

Self-starter and results driven.

Professional demeanor and customer service focused.

Analytical and problem solver.

All applicants are required to submit a completed online application and supplemental questionnaire. .

STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.

STEP 2: Candidates will be required to provide a copy of a recent transcript (e.g., within the last six (6) months as part of the recruitment process). Those candidates passing the transcript review and an oral exam will be referred to step 3 in the selection process.

STEP 3: Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment.

All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check.

Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.

This recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.

You will be notified by email during the process of this recruitment through GovernmentJobs.com. Please check your email spam/junk folders and accept emails ending with GovernmentJobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.

The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.

For questions regarding this recruitment, please contact Ernest Montoya at emontoya@occourts.org. .

are numerous discount programs available to Court employees. These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.