Administrative Assistant- job post University of California San Francisco

The Institute for Global Health (IGH) was established in 1999 by the University of California, San Francisco (UCSF) and the University of California, Berkeley (UCB). It is a unique multidisciplinary and cross-institutional enterprise, formally set up within the Department of Epidemiology & Biostatistics in UCSF’s School of Medicine. In July 2004, IGH became an Organized Research Unit (ORU) at UCSF. IGH, now the Prevention and Public Health Group (PPHG), seeks to improve health worldwide, especially in developing countries, through research that informs policy. The research is part of a broader mission to advance the welfare of vulnerable populations in California, the United States, and abroad, through education, advocacy, and research.

Immunizations are one of public health’s greatest achievements. Vaccines help prevent diseases and help keep Californians of all ages healthy. Making sure all kids get their routine shots on time gives them a healthy start in life. The immunization program provides leadership and support to public and private sector efforts to protect the population against vaccine-preventable diseases.

The incumbent provides administrative support to the Immunization Field Services Chief and Assistant Section Chief. The assistant performs a variety of complex and technical administrative project work requiring a high degree of initiative and creativity.

Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 – $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

The Institute for Global Health Sciences (IGHS) was established in 1999 by UCSF and the University of California, Berkeley (UCB). It is a unique multidisciplinary and cross-institutional enterprise, formally set up within the Department of Epidemiology & Biostatistics in UCSF’s School of Medicine (SOM). In July 2004, IGH became an Organized Research Unit (ORU) at UCSF. IGH, now the Prevention and Public Health Group (PPHG), seeks to improve health worldwide, especially in developing countries, through research that informs policy. The research is part of a broader mission to advance the welfare of vulnerable populations in California, the United States, and abroad, through education, advocacy, and research. Immunizations are one of public health’s greatest achievements. Vaccines help prevent diseases and help keep Californians of all ages healthy. The Immunization program provides leadership and support to public and private-sector efforts to protect the population against vaccine-preventable diseases while ensuring access to high quality, comprehensive immunization services. https://globalhealthsciences.ucsf.edu/california-department-public-health-programs

• BA or BS degree and at least 3 years of equivalent experience in a fast-paced professional office environment (experience in public health preferred)
• Intermediate to Advanced proficiency in Microsoft Word, Excel, PowerPoint, Access and Outlook
• Work well under pressure and to change direction when circumstances demand
• Learn new tools and technologies and build efficiencies into current processes
• Manage workload and coordinate work of other staff to improve work quality and efficiency
• Establish and maintain complete confidentiality on all business matters
• Effectively communicate and collaborate with a diverse range of staff and job functions
• Speak and write effectively in English (strong verbal and written communication skills, excellent command of English grammar)
• Independently lead and manage a variety of complex projects
• Problem-solve; must have the ability to proactively identify gaps and find ways to bridge them to avoid problems
• Impact the organization positively with excellent customer service skills

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The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Campus

004722 BLANK AST 3

Administrative Support

Teamsters Local 2010 – Clerical and Allied Services Unit (CX)

Career

100%

Hybrid, Richmond, CA

Days

8 Hours

Monday-Friday 8:00am – 5:00pm